One of the best ways to make sure your board meetings are efficient and productive is to spend time to plan. Preparing for a board meeting is not only about ensuring you have the right space and equipment, but ensuring that everyone on your team has the necessary knowledge to have a valuable discussion.
Create the agenda first. Set the date and time ahead of time so that your team has the opportunity to plan their attendance and mark their calendars. This also lets you mail out materials to board members in advance, so your https://board-management.blog/a-brief-history-of-leadership-and-management-theory/ board members have time to review them before the meeting.
It’s important to ask yourself during this time, what subjects are the most important and relevant to discuss. It is also important to think about what you’d like to accomplish during the meeting, including any milestones or actions to achieve. This will help you decide the time allotted for each item, and help you keep your meetings focused and on track.
Make a draft schedule and then share it with your executive team, board chair and any other members of your team. Often, new ideas will be proposed at this moment, so it’s essential to be flexible and realistic in how you balance new items. Think about parking or putting items aside to another time when they don’t seem to be appropriate.
It’s essential to have a system for recording and disseminating minutes. Boardable allows you to distribute minutes and publish them in the moment they’re ready. You can assign tasks to board members and track their progress throughout meetings.