Boards are the main power behind an organization. They make crucial decisions and hold crucial discussions that impact all participants. This means there is plenty of sensitive data being shared between board members and must be protected from unauthorized access and leakage.
One of the best ways to safeguard confidential documents for boards is to put in place strong security measures to prevent access to sharing, viewing and printing. One www.dataroomabout.com/ideals-virtual-data-room-review/ of the best methods to accomplish this is by using an online portal for boards that is secure, which encrypts documents to ensure that they are only accessible only to authorized people.
In addition, most boards have features that allow you to limit those who can print or download the document and also set limitations on the amount of time they can be used for. Many systems also have tools that enable you to keep track of who has seen the document, and provide reports that show how many times it was opened and by whom.
Another way to protect confidential documents for boards is to establish an explicit confidentiality policy. The policy should clearly stipulate that, unless it is legally required or authorized by the board, directors can not divulge confidential information to anyone else such as the sponsors of their constituency directors, and should also define what constitutes confidential information. While the enforcement of a policy can be difficult but it provides clarity to all directors and makes it easier for the company to defend against claims that a board member violated his or her obligation to maintain confidentiality.