Hybrid board meetings have become the most common practice as board members are returning to face-to-face meetings. This new model allows you to meet in person and via remote simultaneously cutting costs while increasing accessibility. It is essential that your company establishes standards for meetings and expectations, regardless of whether you prefer all-virtual or in-person meetings, with remote attendees. To accomplish this, it’s important to ensure that the technology is in place and that clear guidelines are set for participation.
Hybrid board sessions are not without their challenges, but. Some board members may be frustrated that they can’t meet with their peers in the same room. Others may feel their contributions are less meaningful because they can’t provide context to their peers. Experts in meeting management recommend that you concentrate on proactive measures that support collaboration. For instance, you can open virtual rooms to encourage interaction during and before meetings, as well as during breaks. Additionally, you can use tools like boards portals to help centralize your board’s activities.
Another issue that is frequently encountered is there are different levels of technological proficiency among board members. In the end, remote participants could be absent from the discussion or their participation may be affected by poor video quality, poor audio, or a suboptimal internet connection. You can assist your board in navigating these issues by training them on how to utilize technology and ensuring that they have reliable equipment on hand prior to the meeting.
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