A secure data room (also called a virtual data room) is a https://tblogng.com/what-can-be-expected-from-data-room-software-with-secure-data-room/ software solution for managing the sharing of sensitive information with authorized parties. It provides a streamlined safe and secure way for businesses to share documents with multiple parties – with document tracking as well as version control and other advanced features. In the past, businesses have used spreadsheets and emails to share their due diligence files but these are not secure and can create a host of liabilities if the wrong people gain access.
“Secure data rooms” tend to advertise how secure their server system is by claiming they use encryption on the hosting server. This is great but it does not prevent hackers from hacking into the server. The majority of browsers have built-in tools for capturing high-quality photos of pages in documents. There isn’t much secure data rooms can do to stop this from happening.
Some “secure data rooms” claim that their system blocks sharing by requiring users to log in with 2FA but this is merely an extra layer of security that does not address the fact that authorised users are still able to copy and paste link information to others – or simply forward their own emails by using links. This is why a DRM based secure file sharing solution is a much better option for businesses, as it locks the files onto devices and locations, so that they can’t be shared or transferred, and it automatically terminates access after a certain period of time if needed.