Businesses handle a large amount of sensitive information and a breach could result in irreparable damage to the reputation of the brand, customer confidence as well as legal issues. Secure document storage reduces the risk of these attacks and ensures business operations are uninterrupted.
The safe storage of information in an offsite facility also protects the physical assets of the company from a variety of threats, such as natural disasters and theft. It also reduces the costs associated with maintaining paper-based systems, and streamline workflow processes with the ability to transfer documents quickly between devices to ensure instant access.
A secure document storage system should include features such as access control, encryption, and other features that prevent any unauthorized use of data. It should also include a backup system for data and activity monitoring to detect suspicious activities, and a simple interface that promotes employee acceptance and makes the storage of confidential data an effortless aspect of daily work.
View-only features also help to protect intellectual property by preventing users from editing or downloading files onto their own devices and computers and devices, making them less susceptible to ransomware threat. Dynamic watermarking provides an unique stamp that informs anyone who reads an image who they are working with, helping businesses track down criminals when a data leak happens.
As businesses expand as they expand, they have to ensure that their online document storage service can keep up with the growth. The best provider should offer the ability to scale their services, and offer flexibility to increase capacity if needed, and make sure that workflows aren’t disrupted.