A boardroom portal provides directors and administrators access to company documents from any device. This solution provides security features that are not available in traditional email systems. Users are required to sign in with a distinct profile and their own password. It also has a built-in user access control system. It also monitors staff in the data centre by using closed circuit monitoring. protects all data, and can support multi-factor authentication. This is an essential feature for organisations that handle sensitive information, especially in the government sector.
A well-designed board portal can assist directors in planning meetings, by giving them access to the most current version of all reports and documents in one place. This can save time that would otherwise be spent searching shared drives, email attachments, and file cabinets. Directors can also easily add annotations to documents ahead of the meeting to ensure that they are prepared for the meeting and any modifications made to a board pack are immediately reflected. As opposed to PDFs, these boards can be used on any device and work with all web browsers.
The minutes can then be created and circulated to the board to be approved by the board. This allows the board to concentrate on governance and less on administrative tasks. It also makes it easier for the board to be in compliance with the regulations and internal policies for governance. The action items identified at the meeting are assigned to members and monitored and an audit trail is kept.
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