When you are preparing minutes for meetings it is essential to have the correct information in hand. This will allow you to ensure that the minutes are accurate and will be an invaluable resource for those who attended and those who were not.
The first thing you need to include in a meeting minute is the date and time. It may seem obvious, but this is an important detail for future reference. It’s a good idea also, to use the past tense when writing your minutes to make them more readable and easier to comprehend.
Include any motions as well as the person who took them. This allows those attending the meeting to review the decision-making process that led to the decisions taken. It’s also beneficial to see the people who voted against or for any motions so that anyone who is involved in the decision-making process can take responsibility for the decisions they made.
The decision-making process is typically the last item on the minutes. This could help those who are not familiar with the decision-making process get a better understanding of how any decisions were reached. It can also assist those who are involved in the decision-making process learn more about the methods or processes used to arrive at certain decisions and to improve their own decision-making abilities. This kind of information can increase productivity and reduce frustrations within an organisation when it comes to making decisions.